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The aim of this policy is to ensure that the information given
to Cheltenham Youth Club Inc., in trust, is to be used only by
Cheltenham Youth Club Inc., for the reason which it was
gathered.
Privacy Statement
Cheltenham Youth Club Inc.,(CYC) is committed to providing
you with the highest level of membership service, this includes
protecting your privacy. CYC is bound by new sections of the
Commonwealth Privacy Act 1988, which sets out a number of
principles concerning the protection of individual’s personal
information.
The aim of these new laws is to ensure that organisations handle
personal information responsibly and provide a consistent approach
to its collection, use and disclosure. These new laws also give the
individual new rights such as access to their personal information
and the ability to collect it, if needed.
Our Privacy Statement contains the following important
information on the Privacy Act and requires us to communicate to
all members regarding the use of your personal information:
- What is personal information
- How we collect personal information
- How we use personal information
- When we disclose personal information
- Storage and security of personal information
- Accuracy or personal information
- Access to personal information
What is personal information?
Personal information is data collected from an individual who
can be identified, or whose identity can be reasonably ascertained,
from the information.
How we collect personal information?
To deliver and enhance the services offered by Cheltenham Youth
Club Inc., relevant personal information is collected. Cheltenham
Youth Club Inc., collects personal information from you which is
volunteered when:
- You register to become a member of Cheltenham Youth Club
Inc.
- You enter a gymnastics competition run by either Cheltenham
Youth Club Inc., or another registered club affiliated with
Gymnastics Australia.
- You purchase merchandise from Cheltenham Youth Club Inc.
- You may provide information to one of our staff.
How do we use personal information?
We only collect information that is necessary for us to carry
out our primary purpose, which is providing services relating to
membership, education, events and merchandise. Your personal
information may be used in order to:
- Provide the service you require
- Internal accounting and administration
- Regulatory reporting and compliance
- Helping us to provide and inform you of products or services
that may be of benefit to you.
When we disclose personal information?
We disclose personal information to organisations we believe are
necessary in assisting Cheltenham Youth Club Inc., in providing a
professional service. The organizations in which we disclose
information include:
- Outsourced service providers who may manage the services we may
provide to you, including but not limited to : Insurers and medical
personnel
Our professional advisors, including our accountants, auditors and
lawyers
Government and regulatory authorities and other organisations, as
required or authorised by law.
We limit the use and disclosure of any personal information
provided to us to such organisations for the specific purpose for
which we supplied it. When you provide us with personal information
about other individuals, we rely on you to have made them aware
that you will or may provide their information to us, the purpose
we use it for, the types of third parties we disclose it to and how
they can access it. It is important for members providing personal
information to note:
Storage and security of personal information
CYC, stores personal information both on computer and in a paper
file. We have implemented measures of a reasonable nature to ensure
that all personal information you provide is securely stored to
avoid misuse, loss and unauthorized handling.
Accuracy of personal information
We take reasonable steps to ensure that whenever we collect, use
or disclose personal information that it is accurate, complete and
up to date.
Access to personal information
You have a right to access your personal information, subject to
some exceptions allowed by law. If you would like to do so, you can
gain access to your personal information by contacting our
Secretary or by writing to Cheltenham Youth Club Inc. Alternately,
you may also advise us at any time of possible breaches to the
Privacy Policy
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