Annual Registration and Fees

CYC FEE POLICY 2012

1. Registration Fee: This is an annual fee payable upon booking your child into class to cover the 2012 year.  This registration fee comprises of your club membership along with an insurance fee.  The insurance fee is set by Gymnastics Australia.  It is a compulsory fee and is non-refundable and non-transferable to another person.  If your child joins CYC in term 4, a reduction in the registration fee will be given.

Registration and Insurance fees for 2012 are:

$80.00 for 1 person

$125.00 for 2 members of the same family

$145.00 for 3 members of the same family

$165.00 for 4 members of the same family

$45.00 – Kindygym & Adult Gym only

2. General Gymnastic/General Trampoline/Kindergym Classes: If your child is enrolled in these classes, you will be invoiced for four (4) terms per year.  The terms run for a period of approx 10 weeks each (these are usually in line with the public school term).  The term dates for 2012 are as follows:

Term 1: 06/02/12 – 31/03/12               8 weeks                       

Term 2: 16/04/12 – 30/06/12              11 weeks             

Term 3: 16/07/12 – 22/09/12              10 weeks                        

Term 4: 08/10/12 – 22/12/12               11 weeks                        

Your term fees are determined by the amount of hours your child trains.

3. Squad Classes:  If your child is enrolled in our squad classes, you are invoiced for four (4) terms per year.  The terms run for one week longer than the recreational classes. This allows for the first week of holiday training per term.  The term dates for 2012 are as follows:

Term 1: 30/01/12 – 07/04/12               10 weeks (holiday training from 9^th Jan, depending on Sqd)

Term 2: 16/04/12 – 07/07/12              12 weeks             

Term 3: 16/07/12 – 29/09/12              11 weeks                        

Term 4: 08/10/12 – 22/12/12               11 weeks  

If your child is asked to do additional holiday training, a separate invoice will be issued to cover only the additional holiday training.  This will be charged at $7.50 per hour, and is due by the end of the first week of the new term.  The WG National Squads, MG Squads and Trampoline Squads are expected to attend the first week of holiday training.  If you do not attend you are not entitled to a refund.  Payment for the first week may not carry over to the second week.

Your term fees are determined by the amount of hours your child trains.

4. Hours of Training: Athletes are invited to join a particular class or squad and must attend and pay for all the hours set for that group.  If athletes need to leave early or arrive late, this does not entitle them to a fee reduction. Coaches are booked for the entire session.

5. Public Holidays: There are no classes scheduled on Public Holidays and this has been taken into account when setting your term fees.

6. Maintenance and Equipment Levy: All CYC athletes are required to pay a club maintenance and equipment levy upon registration. 

• $ 10 per term for athletes training 1-3 hours per week
• $ 50 in term 1 and $100 in term 3 for athletes training 4+ hours per week.   The term 3 payment will be waived for families who complete 4 hours work at any competition held at CYC (this includes set up and pack up).

This levy is applied once per family, and will apply to your child who is training the most sessions.   This levy is to ensure that CYC (a not-for-profit club) remains the premium training facility in Victoria.  For athletes training 4+ hours a form, available at the office, must be filled out for all hours volunteered to have the term 3 payment waived.

7. Fee Payments:  All invoices will be distributed prior to term commencement. 

• If you have not received your invoice you are required to contact the office and request a copy before your child’s first training session.
• All training fees are due on, or before, the athlete’s first training session of the term. Payments can be made by credit card, eftpos,  cheque, internet banking or in person at the bank.  No athlete will be allowed to train until the term fees have been paid in full or an instalment plan is activated. 
• A 5% discount will apply to 2^nd and 3^rd children from the same family.  The discount will be applied to the athlete(s) who train the least hours. 
• CYC will only accept cash payments of $50 or less.

8. Fee Reduction: 

• Athletes commencing with CYC part way into a term will only pay for the weeks remaining from the start date. 
• If your child is forced to miss training sessions for more than three consecutive weeks due to an illness or injury, a 50% credit for the time missed may be applicable for the following term if a medical certificate is provided. 
• If you are planning an extensive holiday (3 weeks or more), a 50% credit for the time missed may be applicable for the following term.  This will only be considered upon written application to the committee, if the committee is notified prior to leaving.  
• Credits will be allocated to the athletes account for the following term; refunds will not be given. 
• For athletes who are asked to ‘sit out’ of class due to non payment of fees, or for wearing incorrect training attire, will not be entitled to a fee reduction.

9. Illness/injury:  If your child is absent from class due to an injury or illness there are no make up sessions.  (except as in item 8)

10. Holidays:  If your child is absent from class due to a family holiday or school camp there are no make up sessions.  (except as in item 8)

11. Make – up Classes: CYC does not offer make – up classes. Exceptions will apply when the class is cancelled by the club or the coach. 

Any General Gymnastic/General Trampoline/Kindergym class cancelled by the club or coach will be made up in the first week of the school holidays on the same day and same time.  If you cannot make this there will be no refund. 

Any squad class cancelled by the club or coach will be made up in the first week of school holidays at a time specified by your coach.  If you cannot make this, there will be no refund. 

12. Heat Policy:  There will be no training if the weather forecast at 3pm on the Bureau Of Meteorology website is 35 degrees or above on the day of training.  Make - up classes are offered in the first week of the school holidays if training is cancelled due to high temperatures.

13. Instalments:  Applications to pay via instalments will only be accepted on the Instalment Application Form (available at front desk) prior to term commencement.  To be eligible to pay by instalments athletes must train for a minimum of four (4) hours per week.  Instalments may only be made in four (4) equal payments, payable fortnightly, and due on the following dates

Term 1              Payment 1         Friday 3^rd Feb

                        Payment 2        Friday 17^th Feb

                        Payment 3        Friday 2^nd March

                        Payment 4        Friday 16^th March

Term 2             Payment 1         Friday 20^th April

                        Payment 2        Friday 4^th May

                        Payment 3        Friday 18^th May

                        Payment 4        Friday 1^st June

Term 3             Payment 1         Friday 20^th June

                        Payment 2        Friday 3^rd August

                        Payment 3        Friday 17^th August

                        Payment 4        Friday 31^st August

Term 4             Payment 1         Friday 12^th October

                        Payment 2        Friday 26^th October

                        Payment 3        Friday 9^th November

                        Payment 4        Friday 23^rd November

14. Competitions:  Competition fees will be invoiced to you separately from your Term fees.  Entry forms and payment are due by the date indicated; approx 6 weeks before gymnastics and state trampoline competitions and approx 3 weeks before trampoline interclub competitions.  Your child will not be entered into the listed competition if your competition fees and entry form are not in by the due date.  Unfortunately, host clubs will not refund competition fees.  Full competition attire must be worn at all competitions.  This can be found in the CYC handbook under uniform. 

It is expected that squad athletes will enter all competitions as directed by their coach.

CYC reserves the right to cancel any class that has insufficient children enrolled.

Please note that any special circumstances will be considered if put in writing to the Cheltenham Youth Club’s Committee.

Thank you

CYC Management and Committee